ABOUT THE KAUFFMAN SCHOOL

The Ewing Marion Kauffman School is a free, public charter school serving more than 1,000 students in 5^th through 12^th grades. Focused on student achievement and strong character, the school’s mission is summarized in three words: create college graduates. The school serves a student population of which 87% qualify for free and reduced lunch and 90% identify as students of color. Students are accepted by a lottery that prioritizes the six highest-need zip codes within the district.

Students entering Kauffman School in fifth grade typically scored in the bottom third of the state on their fourth grade exams. After four years at Kauffman School, 8^th grade students score at the very top in state exams; in 2015-2016 Kauffman School 8^th graders ranked #1 in math, #3 in science, and #12 in ELA in the state of Missouri. Our founding freshman class was the #1 ranked district in Biology and the #2 ranked district in Algebra on Missouri’s end of course exams. These results have allowed us to create a high school that offers AP courses for all students, meaning 100% of students participate in AP courses by the time they graduate from our high school. 

In 2015, the Kauffman School was recognized as Missouri Charter School of the Year. In 2016 and 2017, the Kauffman School earned a perfect score on its statewide Annual Performance Rating, one of only 7% of districts statewide to do so. In 2017, Teach For America named the Kauffman School a School To Learn From. Additionally, the Kauffman School became the first charter network outside of New York City to earn the top tier “Platinum” rating from the Leverage Leadership Institute, an extension of the Relay Graduate School of Education. Our school and student results demonstrate our students’ incredible brilliance, passion, creativity, and work ethic. Kauffman School students are empowered by their identities and place in the community and develop a critical consciousness of the world around them. Kauffman School staff actively partner with families to be a school, not just in the community, but of the community.

ABOUT THE POSITION

The Kauffman School is looking to hire an Executive Assistant with experience supporting suite-level managers. The ideal candidate is detail-oriented and flexible in their ability to respond to the Chief Executive Officer’s needs. In addition, the Executive Assistant has strong emotional fortitude and can be trusted with highly confidential information.

PRIMARY RESPONSIBILITIES

• Manage calendar scheduling, generate correspondence, coordinate travel arrangements, and manage expense reporting for the supervisor and other team associates, as assigned
• Provide general office support, including preparing documents and reports, making copies, filing, etc.
• Assist with event planning and coordination of meetings and presentations, including catering, securing meeting space, managing invitations and registrations, materials preparation and distribution, etc.
• Direct all general inquiries for the CEO to the appropriate person
• Assist with legal agreement and grant processing (new and amended) using the Fluxx system
• Process department invoices and expenses through Concur and Fluxx
• Attend conferences and provide staff coverage at events as directed
• Oversee general logistics of third party resources (IT, facilities, and security)
• Other projects as assigned by supervisor

EDUCATION AND EXPERIENCE 

• An undergraduate business degree is preferred
• A minimum of 3+ years serving as Executive Assistant is required, while serving as an assistant to a chief level role is strongly preferred
• Prior experience working in schools, urban communities, non-profit, military, private sector, and/or a fast paced entrepreneurial environment is preferred
• Demonstrated project/program management experience is necessary. Must possess experience successfully managing multiple projects simultaneously
• Experience working in cross-functional teams and collaborating with external vendors to develop and implement systems and processes to increase the effectiveness and efficiency of a growing organization is essential
• Effectively prioritize work and meet deadlines; organized; manage multiple assignments; follow assignments through to completion; respond quickly to requests for information and assistance
• High organizational and analytical ability
• Results-driven with experience driving operational excellence
• Demonstrated resourcefulness in setting priorities
• Excellent computer skills including Microsoft Office; Outlook, Word, Excel, and Google Drive are necessary
• Given the longer school day at Kauffman School, this position requires extended work days and hours

PERSONAL CHARACTERISTICS

• Commitment to and complete belief in the Kauffman School’s mission to create college graduates as well as in the School’s organizational success
• Desire for daily feedback on projects and willingness to immediately implement
• Entrepreneurial energy, hands-on approach, and ambition necessary for a start-up school
• Personality should project enthusiasm, professionalism, and growth mindset
• Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures
• Should be highly adaptable and flexible, with the ability to thrive in an ambiguous environment
• Ambition and desire to work both autonomously and collaboratively
• Commitment to getting the job done right and willingness to do whatever it takes to create and maintain an orderly, effective school organization
• Acute attention to detail coupled with the ability to think and act strategically
• Strong time management skills; ability to manage multiple tasks simultaneously and meet tight deadlines
• Demonstrated strong communication and interpersonal skills with students, parents, colleagues and community members
• Must have a strong personal value system that encompasses high integrity, honesty, a solid work ethic, high professional standards, and strong moral character

COMPENSATION AND BENEFITS

The Kauffman School offers a competitive compensation package commensurate with anticipated duties and experience.  This position is eligible to participate in the school’s benefits program.

TO APPLY

Interested applicants should complete a formal application through the Kauffman School Careers page at http://www.kauffmanschool.org/.  In your cover letter please address the following topics:

• Describe a time when you proactively identified an issue that could have impacted your manager’s productivity. Explain how you noticed the issue, how you solved it, and how it saved your manager time or energy.
• Being an Executive Assistant at the Kauffman School is unique compared to different companies because we are a school on a mission to create college graduates. What is your personal alignment to this vision? What do you think would exciting and challenging about working as an Executive Assistant in a school based environment?

The Kauffman School is an Equal Opportunity Employer, welcoming people to flourish in an open and inclusive work environment. A diverse pool of candidates is welcomed and encouraged.